PROCEDURE FOR CONSTRUCTION OF LOT NUMBERS

The lot number will have four parts. Each part will signify and conform to the details given as under:   

1.First part

This shall be called the “Month-Year Code” and will indicate the month and year in which the concerned seed crop was harvested.  The month will be represented by its abbreviated form and the year will be represented by the last two digits of the calender year, such as 99 for 1999 A.D., 00 for 2000 A.D. and 01 for 2001 A.D. The abbreviated form to be used for each month is given as under: 

        Month                            Abbreviated form

        January                              JAN

        February                            FEB

        March                                MAR

        April                                  APR

        May                                   MAY

        June                                   JUN

        July                                    JUL

        August                               AUG

        September                          SEP

        October                             OCT

        November                          NOV

        December                          DEC  

2.      Second part

This shall be called the “Production Location Code” and  will indicate the State or Union Territory where the concerned seed  field(s) was/were located.  For this  purpose, each State and Union Territory is allotted a permanent numerical as shown below.

        Numerical            State/Union Territory

            01                        Andhra Pradesh

02                            02                        ArunachalPradesh

03                            03                        Assam

04                            04                        Bihar

05                            05                        Goa

06                            06                        Gujarat

07                            07                        Haryana

08                            08                        Himachal Pradesh

09                            09                        Jammu & Kashmir

10                            10                        Karnataka

11                            11                        Kerala

12                            12                        Madhya pradesh

13                            13                        Maharashtra

14                            14                        Manipur

15                            15                        Meghalaya

16                            16                        Mizoram

17                            17                        Nagaland

18                            18                        Orissa

19                            19                        Punjab

                        20                        Rajasthan

                        21                                Sikkim

                        22                        Tamilnadu

                        23                        Tripura

                        24                        Uttarpradesh

                        25                        West Bengal

                        26                        Andaman& Nicobar Islands

                        27                        Chandigarh

                        28                        Dadra & Nagar Haveli

                        29                        Delhi

                        30                        Daman & Diu

                        31                        Lakshadweep

                        32                        Pondicherry

    3.   Third part

(a) This shall be called the “Processing Plant Code” and will indicate the seed processing plant where the relevant lot was processed.  For this purpose, the certification agency shall allot a numerical commencing from 01 to each seed processing plant within its jurisdiction irrespective to whom it belongs.

(b) In crops like groundnut, potato, sweet potato, tapioca etc. which may not be brought to the processing plant for post harvest operations including grading, sorting, picking etc. the individual centre where such operations are carried out will be treated as a "Processing plant" for assigning the processing plant code.

4. Fourth part 

     This shall be called the “Seed Produce Code”.  It will indicate ultimate serial number of an individual lot.  The procedure for assigning this code will be based on unit of certification.  For this purpose, the Certification department shall allot a numerical commencing from 01 to each unit of certification.  However, if seeds of more than one unit are bulked together then bulked unit will be treated as one unit.  If the quantity of the seed from one unit of certification exceeds the maximum limit of lot size, it will be further sub-divided into a separate lot, in such cases Roman numerical commencing from (I) will be suffixed with seed produce code within brackets.  For example if 586 quintals of paddy seed is obtained from one unit of certification, it will necessitate the sub-division of the produce into three separate lots (200, 200 and 186 qtls).  If 01 is allotted to “Seed Produce Code”, then sub-divided lots will be represented as 01( i ), 01(ii) and 01(iii).  

5. All the four parts of the lot number shall be written in series with a “dash (-)” between first, second, third and fourth parts to distinctly indicate the code number of each part.

An example is shown below: 

Lot No: MAR 99 – 22 – 10 –   01

MAR 99 Seed harvested in Mar.1999

22-Seed crop raised in Tamil Nadu  

10- Seed processed in a processing plant identified as number 10 by the Tamil Nadu State Certification Department.

01- Seed Produce Code which will trace to the particular unit of certification.